This post outlines the typical steps involved in an event photoshoot. The purpose of this overview is to provide clients with an understanding of what they are buying and how costs are justified. A typical event shoot comprises:
This is a conversation between the client and myself, either in person, via the telephone, or a video call on Zoom or a similar application.
This discussion is to define what the client wants and how I provide the services required.
My contact details are:
For a day or half-day equivalent event, I quote for the job on the call and we agree to go ahead to use my services. The time, date, and location is confirmed and payment is made either through Paypal or to my bank account.
Issues to consider:
It takes time to charge multiple batteries and to test and pack the equipment required for an event, especially where video lights, audio, studio flash, and stands are required. Where two shooters are required, time for briefing and coordination. is required.
On arrival, I meet with the client and reaffirm their priorities and seek clarification where required.
Setup can take up to an hour, especially when video lights and audio are required.
I constantly seek opportunities to create interesting compositions using different lenses and angles, I go out of my way to capture individual and group shots, and video people “speaking to the camera” to capture their thoughts and opinions, especially useful for online posts.
Pack-up for an event can take as much time as set up.
A typical 4-hour event typically results in between 200-500+ photographs and many video clips. We first sort and rate each image based on quality, composition, and relevance. Highly rated images are individually edited using a variety of tools and effects, and saved in the required format and resolution.
I provide tailored quotes for clients based on budget, status (a business or charity), new or repeat customers, equipment used, availability, and the end-to-end time required.
A typical 4-hour event requires around 8-12 hours to plan, attend, edit and deliver, depending on the complexity of photo and video capture and editing
Each client quote account for time and expenses.
The total time for a typical 4-hour event is shown below.